ASCRS 2020 Scientific Meeting Banner
Hotel and Travel

Convention Center

All meeting activities will be held at the John B. Hynes Veterans Memorial Convention Center in Boston, Mass unless otherwise noted.

John B. Hynes Veterans Memorial Convention Center
900 Boylston Street
Boston, MA 02115
Map: Click here

Complimentary Wi-Fi Available
Complimentary Wi-Fi will be provided in the John B. Hynes Veterans Memorial Convention Center.

Parking
Within a three-block walk of the John B. Hynes Veterans Memorial Convention Center are numerous parking garages totaling more than 4,400 spaces. There is limited meter parking available around the Convention Center and adjacent streets. Download a PDF guide of nearby garages for a full list of options.

Hotel Accommodations

ASCRS has secured sleeping rooms throughout the downtown area near the Convention Center at discounted rates. Rates are based on availability and subject to state and local fees/taxes.  

All reservations require a first night room deposit, or guests can guarantee reservations with a major credit card. Make any necessary cancellations at least 72 hours before the scheduled date of arrival to avoid a cancellation charge. Hotel check-in time is 3:00 pm and check-out is Noon. 

Beware of Unauthorized Hotel Solicitations

ASCRS does not contract with any provider for hotel reservations associated with our meeting. While other hotel resellers may contact you offering accommodations for your trip, they are not endorsed by or affiliated with the meeting. Beware that entering into financial agreements with non-endorsed companies can have costly consequences. Should you be contacted by any agency other than ASCRS, please email ASCRS at [email protected] with the details.

Sheraton Boston Hotel – Headquarters Hotel
39 Dalton Street
Boston, MA 02199 USA
Reservations: Click Here
Toll-Free Reservations: +1 888-627-7054

Be sure to make reservations by May 11, 2020; afterward, the discounted room rates may not apply. 

Parking
On-site parking is available at the Sheraton Boston Hotel for $42 USD. Valet parking is also available at a rate of $58 USD daily.

Hilton Boston Back Bay
40 Dalton Street
Boston, MA 02115 USA
Reservations: Click Here
Toll-Free Reservations: +1 800-445-8667

Be sure to make reservations by May 18, 2020; afterward, the discounted room rates may not apply. 

Parking

On-site parking is available at the Hilton Boston Back Bay for $50 USD. Valet parking is not available at this hotel.

Westin Copley Place, Boston
10 Huntington Avenue
Boston, MA 02116 USA
Reservations: Click Here
Toll-Free Reservations: +1 800-325-3535

Be sure to make reservations by May 7, 2020; afterward, the discounted room rates may not apply. 

Parking

Off-site parking is available at the Westin Copley Place, Boston for $40 USD. Valet parking is also available at a rate of $65 USD daily.

Airport Transportation Information

Boston Logan International Airport (BOS) is about 16 miles from the John B. Hynes Veterans Memorial Convention Center.

Taxi Service - The estimated taxi fare from BOS to the Convention Center and hotels is about $32 (one way). Taxis are available at each terminal on Arrivals Level (curbside).

Logan Express - The Logan Express bus service is operated on first-come, first-served basis. Reservations are not available for this service. FREE to ride from BOS to the Convention Center; return trip from Convention Center to BOS is $3 by credit/debit card ONLY.

Logan Express stops at all terminals. Scheduled times for departing BOS are every 20 minutes. Bus route time is influenced by traffic conditions. Be sure to allow extra time during rush hour periods. More information about Logan Express is available twenty-four hours, 1-800-235-6426, Press Option 2 or click here.

Ride Share (Uber/Lyft) - Customers using a ride share service may only be picked up in designated areas that are all located on the lower level (Arrivals) at the airport. All designated pick-up areas are signed “App Ride/TNC.”

Private Car (Carey) - To book a private car, create an account on the Carey website. Once an account is created you can either make reservations through the phone number listed or online. You can also download the app on an IPhone or Android device. Once logged into your account you will need to create your reservation which will include your pick up location, date, time and passenger options. After entering your travel details, select continue. When you select continue, it will then ask if you would like to apply a promo code or account number. You will click yes and select Promo Code. Enter your code (KLATAS), select Apply & Continue to your vehicle selection. Select your vehicle option and click Review & Confirm, you will then enter payment info. Once booking is complete you can find your reservation in the My Reservations tab of your account.

Call 800-336-4646 or visit https://www.carey.com/ if you have additional questions. 

Car Rental Partners 

Avis is the official car rental service for the ASCRS 2020 Annual Scientific Meeting. We encourage you to enroll in either Avis®, Budget® or both! Discount codes can be found below.

An advanced reservation is recommended. First, create an Avis or Budget account. For this you'll need your driver's license and credit card ready. You can rent a car without an account, but you'll lose the benefit of skipping the counter. 

If you already have a profile, add the ASCRS’ discount codes, D619101 for AVIS Wizard and D958401 for Budget Fastbreak, to your account to receive the special rates and benefits. Negotiated insurances are not included.

Weather and Meeting Attire

Boston has an average high temperature of 79 degrees Fahrenheit/26 degrees Celsius in June, with an average low temperature of 61 degrees Fahrenheit/16 degrees Celsius. Attire for the conference is business casual. Because meeting room temperatures sometimes fluctuate, attendees may wish to bring a sweater or jacket.

Foreign Visa Requirements 

Visa requirements vary based on national origin, current residence, previous travel and passport eligibility. 

  • The U.S. Department of State is the most trusted source for up-to-date information on visa and passport issues. 
  • The Visa Waiver Program (VWP) enables most citizens or nationals of participating countries to travel to the United States for tourism or business for stays of 90 days or less without first obtaining a visa, when they meet certain requirements. 
  • The Visa Wizard is a tool to help travelers understand what type of visa they may need. 

How do I apply? 

We recommend that you apply for a visa as soon as possible. You will need to complete an application and provide a photograph. You may require an interview. Contact the U.S. Embassy or consulate in your country for specific application procedures and estimated wait times for interview appointments.